Information governance is defined in a lot of different ways, but at its core, it refers to a strategic framework for managing information at an organizational level. Across all businesses, information governance is a top issue for C-suite executives. With the shifting compliance requirements, swiftly changing technology, and increasingly urgent cybersecurity threats, automation of information governance is essential. While ensuring that rules and procedures are carried out and followed automatically every day, the technologies and methodologies work to cement your information governance plan.
How can you take charge of information governance?
According to AIIM Industry Watch Report, “There’s an increasing connection between information governance and strategy. Over 70% of organizations see Information Governance as “important” or “critical” to their business strategy.” Streamlining information governance aids organizations in developing more thorough plans. Every organization must do a thorough assessment of information assets across the enterprise and comprehend its rules before any automation can be deployed.
3 steps to improve and automate information governance
First-generation tools and processes are being widely used to move beyond legacy paper-based management strategies and automate core information governance processes. Leading organizations are structuring their business strategies around these tools and processes.
Consider taking these 4 steps to improve and automate your information governance:
1. Modernizing your information infrastructure
An important first step in rationalizing and modernizing your information infrastructure is to assess its current state, create a set of goals and business requirements to leverage automation. Then putting those requirements into practice by connecting and consolidating repositories, extending information and process accessibility, and improving operational efficacy. One tactical and strategic strategy to achieve these objectives is by formulating an information governance framework.
2. Digitizing core compliance and governance processes
Finding processes that will benefit from automation comes next. Consider cutting back on or eliminating manual and paper-based tasks that slow down the process. Apply technology and business principles to automate information identification and classification, access controls, and keyword and full-text searches.
3. Leveraging the data capture functionality
Organizations should consider more than just a scan-and-store strategy when it comes to information governance. For many people, “digitization” typically refers to scanning a piece of paper and storing the picture file as an alternative. The wider chance to use information in a way that is becoming more advantageous to the operation of your business may still be missed even if you are completely paperless. Work on expanding the use of inbound data collection beyond only indexing picture data. More comprehensive information governance revolves around this.
In today’s data-rich era, information governance is a rapidly developing field that has become an essential corporate practice. For handling information at scale, there are several regional and worldwide standards. But the fundamental ideas behind information governance essentially stay the same. Therefore, creating a solid and flexible framework will aid businesses in maximizing the value of their data and promoting more informed decision-making.